Timer's Report
Purpose:
The timer helps people speak to their allotted time slot, and so keeps the meeting moving at a snappy pace. It ensures the meeting finishes on time, and that everyone gets a chance to speak. During the meeting, it is suggested that you select a seat near the Chairman, or at least in a position where the lights can be easily seen by all speakers.
Before the meeting begins:
Ensure the timer works correctly. If it does not (eg flat batteries or broken bulb) organise a substitute with the Sergeant at Arms, perhaps coloured cardboard or ribbons. Familiarise yourself with the timing requirements of the various speeches, and how to use the stop watch.
During your assignment:
Work the lights according to the list below.
- Table Topic speakers are given 1 minute with the buzzer as a 'wind-up' signal.
- For prepared 5-7 minute speakers, operate green light at 5 minutes, amber light at 6 minutes and red light at 7 minutes, each light being left on for 1 minute except the red light which remains on until the speaker has finished.
- Adjust times of lights if the Toastmaster nominates a different length for a speech, such that the red light is given at the end of the allocated time, the usual pattern involves green and orange warning lights as the time limit approaches, and the red light on the time limit. Once the red light goes on, it stays on until the speaker finishes.
Keep a record of people’s times. When presenting a report at the end of the night, avoid reading out all the times on your list. You won’t have time! Make it an exception report, noting chief offenders or very good performers. It is customary to read out the times of all prepared speeches.
